Last Updated: December 12, 2024
SECTION 1: PURPOSE AND SCOPE
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1. Policy Objectives
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□ To ensure:
- Long-term preservation of published content
- Continuous accessibility of scientific records
- Protection against technological obsolescence
- Compliance with COPE guidelines
2. Scope of Policy
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□ Applies to:
- Research articles
- Review papers
- Case reports
- Supplementary materials
- Datasets
- Metadata
SECTION 2: DIGITAL PRESERVATION SYSTEMS
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1. Primary Archives
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□ Partnership with:
- Portico https://www.portico.org/American Journal of BioMedicine.
* Digital preservation service
* Format migration support
* Access continuity
2. Secondary Archives
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□ Additional preservation through:
* Library-based preservation
* Local hosting capabilities
- National Library partnerships
* Regional preservation
* Legal deposit compliance
SECTION 3: PRESERVATION STANDARDS
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1. File Formats
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□ Preserved formats:
- PDF/A for articles
- XML for metadata
- TIFF for images
- CSV for datasets
- HTML for web content
2. Metadata Standards
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□ Implementation of:
- Dublin Core
- JATS XML
- DOI system
- ORCID integration
SECTION 4: BACKUP PROCEDURES
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1. Regular Backups
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□ Schedule:
- Daily incremental backups
- Weekly full backups
- Monthly archival copies
- Annual preservation check
2. Geographic Distribution
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□ Storage locations:
- Primary data center
- Secondary data center
- Cloud-based backup
- Physical offline storage
SECTION 5: VERSION CONTROL
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1. Content Versions
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□ Tracking of:
- Submitted manuscripts
- Peer review versions
- Accepted manuscripts
- Published versions
- Post-publication updates
2. Version Management
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□ Procedures for:
- Version numbering
- Change documentation
- Update tracking
- Version linking
SECTION 6: ACCESS CONTINUITY
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1. Perpetual Access
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□ Guarantees:
- Continuous online access
- Alternative access methods
- Mirror site availability
- Emergency access provisions
2. Trigger Events
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□ Response to:
- Journal cessation
- Platform failure
- Publisher changes
- Catastrophic events
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□ Procedures for:
- Test recoveries
- Access verification
- Format validation
- Content integrity checks
SECTION 9: INSTITUTIONAL COLLABORATION
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1. Partner Institutions
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□ Collaboration with:
- Research institutions
- Government archives
- International repositories Embase- Elsevier and other institutional repositories such as paper.li , scilit.
Note: This policy aligns with COPE (Committee on Publication Ethics) guidelines,
digital preservation best practices, and international archiving standards.